GDPR Notice

Effective Date: from 25 May 2018

This Privacy Notice explains how One Source Process, LLC, collects, uses and discloses your personal data, and your rights in relation to the personal data it holds.

In this Privacy Notice, “us”, “we” and “our” is the data controller of your personal data and is subject to the EU General Data Protection Regulation 2016/679 (the “GDPR”) and locally applicable data protection laws.

Our Privacy and Data Protection Officer is Danny Koo. His contact details are:

Email: danny.koo@onesourceprocess.com

Telephone: +1 (202) 459-4760

This Privacy Notice supersedes any previous Privacy Notice or equivalent which you may have been provided with or seen prior to the Effective Date stated above.

Your rights

Under the GDPR you have the following rights:

To obtain access to, and copies of, the personal data that we hold about you;
To require that we cease processing your personal data if the processing is causing you damage or distress;
To require us not to send you marketing communications;
To require us to erase your personal data;
To require us to restrict our data processing activities;
To receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller; and
To require us to correct the personal data we hold about you if it is incorrect.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

If you have any questions about how we use your personal data, or you wish to exercise any of the rights set out above, please contact us using the following:

By mail – Danny Koo of One Source Process, LLC, 1133 13th st NW Unit C-4 Washington, DC 20005, USA

By email – danny.koo@onesourceprocess.com

By telephone – +1 (202) 459-4760

If you are not satisfied with how we are processing your personal data, you can make a complaint to our Privacy and Data Protection Officer.

How we collect your data

We collect your personal data in a number of ways, for example:

From the information you provide to us when you meet us;
From information about you provided to us by you, your company or an intermediary;
When you communicate with us by telephone, fax, email or other forms of electronic communication. In this respect, we may monitor, record and store any such communication;
When you complete (or we complete on your behalf) applications or other forms;
From your agents, advisers, intermediaries, and custodians of your assets;
From publicly available sources or from third parties

The categories of personal data we collect

We collect the following categories of personal data about you:

Your name and contact information such as your home or business address, email address and telephone number;
Biographical information which may confirm your identity including your date of birth, tax identification number and your passport number or national identity card details, country of domicile and/or your nationality;
Information relating to your financial situation such as income, expenditure, assets and liabilities, sources of wealth, as well as your bank account details;
An understanding of your goals and objectives in procuring our services; and
Information about your employment, education, family or personal circumstances, and interests, where relevant.

The basis for processing your personal data (other than with your consent), how we use that personal data and whom we share it with

(i)Performance of a contract with you

We process your personal data because it is necessary for the performance of a service to which you are a party or in order to take steps at your request prior to beginning service.

In this respect, we use your personal data for the following:

To prepare a proposal for you regarding the services we offer;
To provide you with the services as set out in our Terms of Service with you or as otherwise agreed with you from time to time;
To deal with any complaints or feedback you may have;
For any other purpose for which you provide us with your personal data.

In this respect, we may share your personal data with or transfer it to the following:

Your agents, advisers, intermediaries;
Third parties whom we engage to assist in delivering the services to you,
Our professional advisers where it is necessary for us to obtain their advice or assistance, including lawyers, accountants, IT or public relations advisers;
Other third parties such as intermediaries who we introduce to you. We will wherever possible tell you who they are before we introduce you;
Our data storage providers

(ii)Legitimate interests

We also process your personal data because it is necessary for our legitimate interests, or sometimes where it is necessary for the legitimate interests of another person.

In this respect, we use your personal data for the following:

For marketing to you. In this respect, see the separate section on Marketing below;
Training our staff or monitoring their performance;
For the administration and management of our business, including recovering money you owe to us, and archiving or statistical analysis;
Seeking advice on our rights and obligations, such as where we require our own legal advice;

In this respect we will share your personal data with the following:

Our advisers or agents where it is necessary for us to obtain their advice or assistance;
With third parties and their advisers where those third parties are acquiring, or considering acquiring, all or part of our business.

(iii)Legal obligations

We also process your personal data for our compliance with a legal obligation which we are under.

In this respect, we will use your personal data for the following:

To process your service requests and manage your account
To email you with special offers on other products and services we think you might like.
To contact you with newsletters, marketing or promotional materials and other information that may be of interest to you.
To meet our compliance and regulatory obligations, such as compliance with anti-money laundering laws;
As required by tax authorities or any competent court or legal authority.

In this respect, we will share your personal data with the following:

Our advisers where it is necessary for us to obtain their advice or assistance;
Our auditors where it is necessary as part of their auditing functions;
With relevant regulators, law enforcement or Government agencies where we are required to do so.

Marketing

We will send you marketing about similar services we provide, as well as other information in the form of alerts, newsletters and invitations to events or functions which we believe might be of interest to you.

We will communicate this to you in a number of ways including by post, telephone, email, SMS or other digital channels.

If you object to receiving marketing from us at any time, please contact us:

By post – Danny Koo of One Source Process, LLC, 1133 13th st NW Unit C-4 Washington, DC 20005, USA
By email – danny.koo@onesourceprocess.com
By telephone – +1 (202) 459-4760

Withdrawal of Consent

If you have given your consent and you wish to withdraw it at any time, please contact us:

By post – Danny Koo of One Source Process, LLC, 1133 13th st NW Unit C-4 Washington, DC 20005, USA
By email – danny.koo@onesourceprocess.com
By telephone – +1 (202) 459-4760

Transfer and processing of your personal data outside the European Union

Your personal data will be stored in the United States on our secure servers and cloud based solutions. To find out more about transfers by us of your personal data outside the European Union and the countries concerned please contact us:

By post – Danny Koo of One Source Process, LLC, 1133 13th st NW Unit C-4 Washington, DC 20005, USA
By email – danny.koo@onesourceprocess.com
By telephone – +1 (202) 459-4760

Retention of your data

We will only retain your personal data for as long as we have a lawful reason to do so, in particular:

where we have collected your personal data in order to provide our service to you, the data (including electronic copies of the documents that have been notarised or translated for you) will be kept for a period of twelve months after the services have been provided, unless we are required to retain this information by another law or for the purposes of court proceedings; or
otherwise, where we need the data for our own purposes, we will in most cases retain your personal data for a period of six years after termination of our contractual or other relationship with you.